Plans for the 28th annual conference of the Association of the Friends of Persian Culture are well underway. The 2018 conference will be held on Labor Day Weekend, Thursday, August 30 through the evening of Sunday September 2, 2018 at the Schaumburg Renaissance Hotel, in the vicinity of Chicago. We extend a very warm invitation to all interested individuals to attend this exciting conference. Based on the ever-increasing support of the friends for this cultural celebration and in response to suggestions received and experiences gained, the Board of Directors of the Association is pleased to provide the following detailed information regarding conference registration and hotel reservation for this event.
Conference registration opens on Monday, March 26th, 2018. Individuals planning to attend this year’s conference are encouraged to register as early as possible, here on this web site or by calling the office of the Association during business hours, Monday through Friday, 9:00 am – 5:00 pm Central Time at 847-853-7896.
In addition to the main conference programs, classes for children between the ages of 3-10 years, and programs for junior youth will be provided. Children under 3 years of age are the responsibility of parents. For the benefit of the friends not familiar with the Persian language, simultaneous English translation of the main conference program will be provided through a special smartphone app which volunteers will help you download to your phone on site.
Room Reservation at the Renaissance Hotel (Conference Venue) and Other Conference Hotels
Building upon the success of the reservation process for the Renaissance Hotel in the past couple of years, based on priority groups, the reservation process for this hotel will remain the same for 2018.
Three groups will be given priority in the hotel reservation process for Renaissance.
1. Individuals 80 years or older: Such individuals must submit a copy or their driver’s license, passport or other identification card.
2. Individuals with disabilities: A valid certificate of disability or a note from the individual’s personal physician affirming his / her disability must be submitted.
3. Families with children younger than 6 years of age: A copy of the birth certificate or other identification document for the children is required.
These three groups must complete their registration and submit the required documentation to the Association’s Office either by mail or fax (847) 440-9044 or email email@example.com beginning Monday, March 26th through Monday, April 27, 2018. The names of individuals from whom proper documentation is received will then be passed on to the Renaissance Hotel for reservation of one room. The rooms reserved using the above procedures are non-transferable. Any cancellation is subject to $10.00 per person processing fee.
General reservations at the Renaissance Hotel will begin at 9:00 a.m. Central Time on Tuesday, May 1, 2018. Please contact the Renaissance Hotel’s main reservation center at (866) 204-0549. Last year, the entire block of available rooms was reserved within less than 15 minutes of the opening of the reservation phone lines. The reason for this rapid process was that only 300 rooms were available following the priority registration process and a large number of hotel phone lines and personnel were dedicated to this process, resulting in reservation of the remaining blocks of rooms in a short period of time.
To give equal opportunity to callers for reserving rooms, reservations at the Renaissance Hotel are limited to one room per call. To reserve additional rooms, additional calls to the reservation line will be necessary.
There are no limits to the numbers of rooms that may be reserved at other hotels. Reduced room rates have been negotiated with the Renaissance and other hotels for the benefit of conference attendees. To take advantage of these discounts, attendees must use one of the hotels with which the Association has a contract and must identify themselves as a participant in the Association’s conference. Hotel reservations commonly require a deposit equal to one night’s rate. Attendees should be aware that some hotels charge one night’s rate for cancellations.
List of hotels with special Conference rates:
(Please note, that you must indicate that you will be attending the Persian conference, at the time of reservation to qualify for the special contracted rate.)
Renaissance Hotel and Convention Center
1551 North Thoreau Drive, Schaumburg, IL. 60173 (847) 303-4100 or (866) 204-0549
King and Double Beds $146.00 plus tax. Breakfast not included.
Hyatt Place Chicago
1851 Mc Connor Parkway, Schaumburg, IL. 60173 (877) 574-7260
King and Double Beds $129.00 plus tax. Continental breakfast included.
Holiday Inn Express
3477 Algonquin Road, Rolling Meadows, IL. 60008 (847) 259-2200
King and Double Beds $107.00 plus tax. Breakfast included.
We look forward to welcoming many of you at the 2018 conference.
Association of the Friends of Persian Culture
1233 Central Street
Evanston IL. 60201
Direct: (847) 853-7896
Fax: (847) 440-9044